VISA​​​​​

VISA

✅ Step 1: Check if the Summer School is a good fit for you by filling out the Google Form.

📧 Step 2: Wait for our acceptance email (from e.a.y.baert@tudelft.nl) before proceeding with the payment.

💳 Step 3: Once accepted, complete your payment via the Payment Portal.

📩 Step 4: You will receive a confirmation of your payment.

✉️ Step 5: If you require an invitation letter for your VISA application,

please contact Eline Baert at e.a.y.baert@tudelft.nl or the department secretariat at mbe-bk@tudelft.nl. Some consulates require the letter to be sent directly to them—if this applies to you, please provide their contact details (fax number, person in charge, etc.) to the secretariat at mbe-bk@tudelft.nl.

Processing time of visa invitation letter is 5 working days.

🛂 Step 6: If you need a VISA to travel to the Netherlands, contact the Netherlands embassy or consulate in your country as soon as possible to find out the necessary steps!

You need an hotel for the Visa application?

TIP: You need to have an official place to stay (hotel) for the visa application, many hotels allow "book now, pay later" options. You can make a reservation without paying and cancel it later if you find another option. It’s a good idea to cancel your hotel reservation 2-3 weeks before arrival if you no longer need it.

Attention!

The DUWO student rooms can not be used for the visa application. As this is a sublet and not an official hotel.

You need a personal Visa Support Letter for your embassy?

STEP 1: Download it here

STEP 2: FIll it in

STEP 3: send this document "Invitation letter for VISA" to Amanda Hagman - MBE mbe-bk@tudelft.nl

Do this as soon as possible!

Troubles with the VISA? Here is our cancellation policy

The cancellation policy can be applied due to unforeseeable circumstances and personal reasons. In this case, you need to state the reasons for the cancellation, and this can be considered with a full refund by the committee, if the request is made before 31 May, 2025. Only 50% refund can be applied after 1 June, till the start of the program. For those we may need to acquire a visa, please take into account the processing time and make the visa application in time.

100% refund up to a month (31 May)

50% refund up to 3 weeks before (10 June)

Hope to see you soon!

Need Visa Support?

Amanda Hagman

MBE mbe-bk@tudelft.nl