VISA​​​​​

VISA

Start your visa application before 25 April 2025

Possess your visa by 10 June 2025

Full refund for cancellation until 31 May 2025

Partial refund (50%) for cancellation from 1 June until the start of the program

Responsibility for the visa lies entirely with the student!!

PROCESS

✅ Step 1: Check if the Summer School is a good fit for you by filling out the Google Form.

📧 Step 2: Wait for our acceptance email (from e.a.y.baert@tudelft.nl) before proceeding with the payment.

💳 Step 3: Once accepted, complete your payment via the Payment Portal.

The Final Payment deadline is 31 May.

📩 Step 4: You will receive a confirmation of your payment.

✉️ Step 5: If you require an invitation letter for your VISA application,

please contact Eline Baert at e.a.y.baert@tudelft.nl or the department secretariat at mbe-bk@tudelft.nl. Some consulates require the letter to be sent directly to them—if this applies to you, please provide their contact details (fax number, person in charge, etc.) to the secretariat at mbe-bk@tudelft.nl.

Processing time of visa invitation letter is 5 working days.

🛂 Step 6: If you need a VISA to travel to the Netherlands, contact the Netherlands embassy or consulate in your country as soon as possible to find out the necessary steps!

You need an hotel for the Visa application?

TIP: You need to have an official place to stay (hotel) for the visa application, many hotels allow "book now, pay later" options. You can make a reservation without paying and cancel it later if you find another option. It’s a good idea to cancel your hotel reservation 2-3 weeks before arrival if you no longer need it.

Attention!

The DUWO student rooms can not be used for the visa application. As this is a sublet and not an official hotel.

You need a personal Visa Support Letter for your embassy?

STEP 1: Download it here

STEP 2: FIll it in

STEP 3: send this document "Invitation letter for VISA" to Amanda Hagman - MBE mbe-bk@tudelft.nl

1. Visa Application Responsibility It is the full responsibility of the student to ensure that the visa is applied for and obtained on time.

As a research institute, we are not able to contact embassies directly or facilitate the visa application process on your behalf. 2. Visa Application Deadline Given that the processing time for visas can be up to 45 days,

you must start your visa application no later than 25 April 2025 to receive your visa in time. 3. Latest Date for Visa Possession You must possess your visa by 10 June 2025 to be eligible for any refund according to the cancellation policy. Cancellation and Refund Policy 1. Full Refund You may cancel your participation with a full refund (100%) until 31 May 2025, provided you clearly state the reason for cancellation and the committee approves your request. 2. Partial Refund From 1 June 2025 until the start of the program, you may cancel with a refund of 50% (subject to motivation and approval by the committee). 3. No Refund After Start No refunds will be granted after the program has started. Important Notes Cancellation Due to Visa Issues: Cancellation due to visa delays or rejection is considered a personal circumstance.

The responsibility for timely visa application and receipt lies entirely with the student. No Institute Mediation: We are not able to mediate with embassies or speed up the visa process.

Please note: The research institute is legally not permitted to contact embassies directly or influence the visa process.

Make sure you apply for your visa in good time!

Hope to see you soon!

Need Visa Support?

Amanda Hagman

MBE mbe-bk@tudelft.nl