Submit your request to organise an event at UM Campus Brussels

Please fill in as much information as possible about your meeting/event. This will help us, and you, plan efficiently ahead!

 

Shortly after you submit your request, you will be informed whether UM Campus Brussels can accommodate your event.

 

If you have any questions at all, please do not hesitate to email us at campusbrussels@maastrichtuniversity.nl or call us at +31 43 388 84383. A staff member of the UM Campus Brussels team will be happy to assist you. 

 

Many thanks!

Please tell us about you 

Please tell us more about your event

This information is important so that we, as a public institution, are fully aware of the activities that we are supporting. Thank you!

Please note that, when UM organises an activity to which partners contribute financially, Campus Brussels is obliged to assess whether the activity is eligible for preferential fees. We will do this by considering the information provided in this form, but may have to ask some follow-up questions. 

Logistics

Please fill in as much information as possible to ensure that we can accommodate all your requests.

Campus Brussels meeting rooms

Maastricht University subsidises meeting room usage for staff who organise regular education, research, and knowledge transfer activities at Campus Brussels (e.g. activities within or contributing to the curricula of bachelor, master, and PhD programmes; dissemination of publicly funded research; meetings of international research consortia, etc.). For these activities, only a cleaning fee of 35 euros per room per day will apply.

More information on the available meeting rooms (pictures, capacity, set-ups, etc.) is available on the Campus Brussels website.

Please note that for meetings outside of working hours (09:00-17:30), though no rental fee will apply, staff support hours will be charged.

Campus Brussels meeting rooms

Maastricht University has four meeting rooms that can be booked for your events. More information on the meeting rooms (pictures, capacity, set-ups, etc.) is available on the Campus Brussels website.

The rates per room are as follows:

Room

Half-day

Full-day

Bel-Étage

€400

€700

Maastricht

€250

€400

Brussels

€250

€400

Blue*

€50

€100

*The Blue Room will be booked in conjunction with the Maastricht
or Brussels rooms for breakout and catering purposes

Please note that for meetings outside of working hours (09:00-17:30), though no additional rental fee will apply, staff support hours will be charged. 

Date or dates: Budget per person: Time of serving: Dietary requirements:

Professional support by Campus Brussels

Maastricht University subsidises a series of standard services for staff who organise regular education, research, and knowledge transfer activities at Campus Brussels (e.g. activities within or contributing to the curricula of bachelor, master, and PhD programmes, dissemination of publicly funded research, meetings of international research consortia, etc.). You can find more information on our website.

The Campus Brussels staff will be happy to support your event with services going beyond the subsidised list (i.e. non-standard), saving you time and allowing you to focus on content. Such support is subject to the payment of the following rates:

Time

During

Rate

Working hours

Weekdays 09:00-17:30

€60/h

Outside working hours*

Weekdays between 08:00 and 09:00 and after 17:30

€90/h

Weekends*

Weekends and public holidays

€120/h

*Services outside working hours and on weekends are exceptional and subject to staff availability

Please note that a minimum of 1h of staff support per day will be charged. Support exceeding 1h will be billed in 1/2h periods.

Professional support by Campus Brussels

The Campus Brussels staff will be happy to support your event (e.g. liaising with local providers, creation of webpages, registration management, promotion of events, etc.), saving you time and allowing you to focus on content. Professional support is subject to the payment of the rates outlined below. Please discuss your specific requests with the team. 

Time

During

Rate

Working hours

Weekdays 09:00-17:30

€60/h

Outside working hours*

Weekdays between 08:00 and 09:00 and after 17:30

€90/h

Weekends*

Weekends and public holidays

€120/h

*Services outside working hours and on weekends are exceptional and subject to staff availability

Please note that a minimum of 1h of staff support per day will be charged. Support exceeding 1h will be billed in 1/2h periods.