Cases

Situation

Through practice-oriented education, Rotterdam University of Applied Sciences is working with students towards a better future. With the focus on the student and giving them the best support.

Challenge

Rotterdam University of Applied Sciences was looking for a system with which the applications for open days could be processed. The open days consist of many short sessions of the different programs alternated with general moments where the prospective students can get to know the university itself.

• The focus lies on the planning of sessions by the student .
• Sessions start at different times and have a limited capacity.
• The starting time of sessions and travel time between locations is taken into account when selecting a combination of sessions.
• Centrally administered information is used the session chooser.

These requirements were added later on:

• Provide students with a certificate of participation in a simple way.
• Incorporate deans, so they gain insight in the attended sessions.

Approach

In cooperation with aanmelder.nl, an advanced registration form has been developed so that students can put together a personal program without overlaps or full sessions. Because of the large number of programs and the enormous choice, the user-friendliness of this form is essential. An integration has been made based on the HODEX standard and the Studiekeuze123 system. This way, the program information that is centrally registered in the public databases is re-used in the registration form.

Outcome

• Currently, this system has been in use at Rotterdam University of Applied Sciences for a number of years and has been expanded with visitor registration based on barcode or QR code.
• Students that were present receive a certificate of attendance in order to prove that they participated. This is not only necessary because of compulsory education, but also the dean of the pupils can keep track of the study orientation process of the prospective student.
• Deans are included in the information workflow and receive immediate feedback about their own pupils and the information activities at the Rotterdam University of Applied Sciences.