Event Check-in 2023 (english)

You are going to use our tablets and badge printers for your event.
We would like to ask you to fill in this form, so we can provide the best possible service for your event!

Who will be our contact during the event for aanmelder.nl?

First name *

Last name *

Mobile number
during event *

Email address *

Is it a paid event? *

Yes

Are you using aanmelder.nl for the payments? *

Yes

Please contact support: they can give you more information about participants whose payment is still pending. These participants are not registered yet for your event!

Give us a call on 015 2400119 or send us an email: info@aanmelder.nl

What are the details of the event?

Event name *

Every event has an unique event number on aanmelder.nl.

This number can be found in the url when you are logged in into your event. Have you not yet set up an event? Please do so before filling in this form so we can ensure the best help with the preparations of your event.

Event number (in aanmelder.nl) *

Startdate *

Days *

Start check-in *

Start check-in other days *

We will arrive 1 hour before the start of the check-in, our engineer has enough time to do the set up, brief the hosts and answer your questions.

After the briefing the engineer will be available for support for 3 hours, so he of she will be present at your event for 4 hours in total.

It is possible to request extra hours (€ 60 per hour).

Do you need extra hours from our engineer? *

No thank you, 4 hours in total is enough.

Yes please! I would like the engineer to stay extra hours.

End time check-in *

Extra hours
(€65,- per hour) *

What is the location of the event?

Name of location *

Country *

Postal code *

Street No. *

Street *

City *

How many participants are you expecting?

Maximum amount of participants *

We can check-in about 100 participants in 30 minutes per tablet/printer. Please note: this number only applies to a check-in with a QR code and a small or large paper badge with a print on the front.
We recommend using 1 extra tablet for participants who require extra time.

The signed offer can differ from the actual amount of participants, tablets and/or printers. Therefore we ask you to fill in the final number of tablets and printers below.

How many tablets do you want to use? *

Other amount: *

How many printers do you want to use? *

Other amount: *

It is customary for the engineer to clean up and take all the rented equipment with him/her at the agreed end time. Do you want to keep the equipment after the engineer leaves? We can discuss the options. Please note that additional costs for courier or PostNL package are for your own account.

Do you want to keep the rented tablet(s) and/or printer(s) after the engineer leaves? *

Yes, please get in touch to discuss the agreements for returning the equipment

No, the engineer can take all the equipment when leaving the event

I am aware of additional costs for returning the rented tablet(s) and/or printer(s) myself *

We offer 3 types of badges. From left to right: small paper badge, large paper badge, butterfly badge.

(standard excluding the clips, badge holders or lanyards shown)

Which badge would you like to use? *

Small paper badge

85 mm x 54 mm (width x height)

Large paper badge

106 mm x 85 mm (width x height)

Butterfly badge

96 mm x 82 mm (width x height)

Do you have your own badge holders or clips, or do you want to use the badge holders from aanmelder.nl?
(Please note: the purchase of the aanmelder.nl badge holders go from a minimal of 50 (small or large), clips go from 100. You will not need badge holders if you choose the butterfly badges.) *

I would like to buy badge holders from aanmelder.nl, including clips to attach the badge (€1,15 a piece).

I would like to buy badge holders from aanmelder.nl (€0,71 a piece), no clips because I have my own lanyard/keycord.

I would like to buy clips from aanmelder.nl (€0,47 a piece).

I am going to use my own badge holders and lanyards.

Badge holder with clip:

The badge holder is made of plastic and is easy to attach on the clip (see picture) or to a lanyard/keycord.

Do you have your own badge holders or clips, or do you want to use the badge holders from aanmelder.nl?
(Please note: the purchase of the aanmelder.nl clips go from 100.) *

I would like to buy clips from aanmelder.nl (€0,47 a piece).

I am going to use my own badge holders and lanyards.

Please describe your wishes for the design of the badge: the use of different colors, logos and placement of the logos etc.
If you want to use a specific font, upload this font into this form below. If you have made an own design, please share this with us so we can use this as an example.

The badge will have 2 fields as default on the badge:
First name, Last name and affiliation.

You will receive a digital example of the badge by email for approval 3 working days before the event.
Please note that we edit the badge design for a maximum of 3 times. Additional editing the design after the 3 example badges will be charged.

You can download the design specifications for the badge here.

Detailed description of the badge design

Upload the logo for your badge
(preferably .png or .jpg files)

Upload the second logo for your badge
(preferably .png or .jpg files)

Upload the third logo for your badge
(preferably .png or .jpg files)

Upload the fourth logo for your badge
(preferably .png or .jpg files)

Do you have subsessions at your event (such as workshops, locations, ...) and do you want to know who attended those sessions?
We can print the personal QR code of the parcipant on the badge so the participants can be scanned at the session.

QR-code on the badge
for scanning *

Yes

Names of sessions

Or upload an overview of the sessions

We can import extra data in our system. For example extra registrations, additional information on participants, table settings.

Do you wish to import extra data? *

Yes, I want to import new participants

Yes, I want to import additional information to existing registrations

You want to import new participants.

Export your registrations on aanmelder.nl and add new colums to this excel sheet. Please pay attetion that you don't change anything in the existing columns! We will merge the two files afterwards, so changes will disrupt this proces.

Is your file complete? Use our uploadtool to share this file with us.
(You can find the uploadtool on Dashboard > Manage registrations > Registrations. We prefer not to use your email for sharing these files because of privacy reasons.)

You want to import additional information.

What we need for the import is an Excel file containing the following details:

- first name
- last name
- email address

If you wish to use salutation in your email (Mr./Mrs./ Ms.) for the new registrations, make sure you add a column in this file containing this information.

Can you quickly explain what kind of information you want to add? (i.e. seating, group division)

What is your preferred deadline for the import of your file? We would like to receive your file 3 working days before your deadline.

Prospector app

With the prospector app exhibitors can scan the badge of participants for their contact details. Exhibitors can easily do the follow up the leads after the event by prospector. From prospects to customers!

Do you want to use the prospector app? *

Yes

Please contact me for more information

Details of the check-in

Is there electricity available at the check-in? *

Yes

Does the location have offer a loading/unloading spot and/of parking spot for aanmelder.nl? *

Yes

Please describe the exact location for the loading/unloading spot and/or the parking spot. *

Additional information:

Additional information for your invoice
(invoice number, project number etc.)

aanmelder.nl does not deliver hosts for your event.

I am aware of the fact that the hosts will be arranged by myself. *

Terms and Conditions

From the moment that the our rented equipment arrives at your event until the moment that the equipment is returned at aanmelder.nl, you will be responsible for the equipment, except when our engineer is present at the equipment. This means that you are also responsible for theft or damage to the equipment. So please make sure to take adequate security measures and proper and careful use of our equipment.

If needed, we can provide a report at the time of transfer of the equipment between you and our engineer.

More information about the rental conditions can be found in our terms and conditions.

I agree to the Terms and Conditions *

(link to the terms)