Privacy Policy

What information do we collect from you?
We collect information about you (such as name, email address, employment information, location) when you voluntarily complete the form to register, so we can process your details for the registration.
Occasionally, pictures are taken of the audience which may be placed on the website and/or social media.

Why do we collect this information?
We use the personal information you supply in our registration and submission databases to be able to offer you the following services:

• Registration for the event
• Planning and organisation of the event

Who might we share this information with and how do we share it?
We do not share your personal information with third parties, unless confidential on a need-to-know base with the website designer, if any.

Photographing and video recording
Occasionally, pictures are taken of the audience which may be placed on the website and/or social media.

How long do we keep hold of your information?
We will retain your personal information for a maximum of 2 years after the event has been finalised.

Legal basis for processing
We collect and use your personal information on one or more of the following grounds:

• You have given us your consent; and/or
• Processing is necessary for the performance of an agreement to which you are a party; and/or
• For the purposes of legitimate interests in our efforts to manage, administer and facilitate services for the event; and/or
• For the purposes of legitimate interest in our efforts to bring the work and knowledge of MHeNs/HZC/OOG to the attention of scientists or the general public.

How do we keep your information safe?
Personal information will be stored on the servers of Maastricht University and all the safety measures Maastricht University takes to keep (personal) data safe are applicable to this information as well.

Cookies
To make this site work properly, we sometimes place small data files called cookies on your device. A cookie is a small text file that a website saves on your computer to remember your actions and preferences (such as login, language, font size and other display preferences) over a period of time, so you do not have to keep re-entering them whenever you come back to the site or browse from one page to another.

Cookies in and of themselves do not personally identify users, although they do identify a computer. Most browsers are set initially to accept cookies. You can set your computer to reject cookies. However, if you choose to disable cookies, you will not be able to fully use the online services offered through our website.

Your rights
You have the right to access your personal data and to have those data corrected or deleted. In addition, you have the right to restrict or prohibit the processing of your data. If you wish to exercise one of the above rights, please contact us by email secr-mhens@maastrichtuniversity.nl.

10-06-2025