Participant management

Get so much more out of participant management

We can keep it short or go into detail: every event is all about the participants. And every participant is unique. So how do you ensure that all these people, each with their own preferences, motivations, schedules, and backgrounds, look back on your event with the same excitement? Impossible? Not at all! It’s all about smart and thoughtful participant management. And we’re here to help.

Segments and filters

Participant management with us is so much more than simply uploading and maintaining a contact list. Imagine being able to create any segment or filter you can think of. This way, you know exactly what you need to know about your participants. For instance, their job roles and backgrounds, how many vegetarians will be attending, who has signed up for which workshop, and – not to be overlooked – who has registered but hasn’t paid yet. If you’re using Event Check-in, you can even filter for the number of no-shows and workshop attendees. In short: all the data you need to run a successful event and make the next one even better.
 

Overview in real-time dashboard

With participant management, you can easily map out all your participants. A clear, real-time dashboard gives you an instant overview of all participant details, and you can effortlessly edit any information. Plus, there are smart features like address deduplication and the ability to import and export guest lists and registrations.

Professional communication

With aanmelder.nl, you can effortlessly send all event-related communication to your attendees or specific groups. From invitations and reminders to confirmations and, of course, the post-event survey.

API

Make use of the API to seamlessly integrate aanmelder.nl with your organization’s CRM system. The API enables the two systems to exchange data, allowing you to continue using your existing CRM while enriching it with participant data from aanmelder.nl
 

Know, search, and filter your participants

Doelgroepenbeheer

Participants overview

Always an up-to-date overview of the status of the event.

Zoek- en filterfuncties

Audience management

Create and manage different target groups.

Download deelnemerslijst

Download participants

Create an export of all data, or just a specific part.

Wachtlijst

Waitinglist

Upon reaching the event's participant capacity limit.

Zoek- en filterfuncties

Search and filter functions

Easily filter and search for participants.

Contacten uploaden

Contact upload

Use our template and add labels to create target groups

Kopieer eenvoudig contacten

Copy contacts with ease

Build a long-term relationship with the target group.

Veiligheid

Security

Participant data is safely stored. 

What do our customers say about us

  • "Another positive thing is the scan and badge system provided by aanmelder.nl which is truly commendable. The ability to generate on-the-spot badges without the need for pre-printing is a significant advantage. This feature streamlines the check-in process, reducing the logistical hassle associated with traditional badge printing and ensuring a smooth and efficient on-site experience for both organizers and participants."

  • "Goede ondersteuning tijdens ons event. Het platform van aanmelder.nl is echt onmisbaar geweest bij de planning, voorbereiding en uiteindelijk de aanmelding van de deelnemers. Mede dankzij aanmelder.nl verliep de organisatie van onze conferentie soepel!"

  • "What I like is that it is so easy to make different groups in your event attendee list, so you can communicate with several groups on different subjects. Really easy to make QR-codes, to scan them and badge each individual at your event."

  • "The provided functionalities (registration website and event check-in option with badge printing) greatly contribute to obtaining (and maintaining) satisfied customers. Our clients were very impressed with the overall experience."

Spring 2025 G2.com 3 badge column - 781 x 313
G2.com transparant BG - #FF7B51
Google transparant BG - #FF7B51
Eventplanner transparant BG - #FF7B51

We've got your back

Our software is so user-friendly that you can get started right away. But we also understand that you might have questions or need advice. Our support team is happy to help.

Proactive protection for your data

We take security seriously

SOC 2

soc2-2

SOC 2 was designed to provide auditors with guidance for evaluating the operating effectiveness of an organization's security protocols.

By choosing a platform with SOC 2 Type II certification, you’re showing that you work with a software partner who has demonstrably established security practices. This enables you to work confidently—even with clients who have demanding security requirements.

If your organization has an IT department, it’s useful to share (and emphasize) that aanmelder.nl has achieved SOC 2 certification. This can be a valuable point in discussions with IT managers or compliance officers. Learn more about SOC 2 on this page.

ISO 27001

InformationSecuritySys_ISOIEC27001_col-1

ISO 27001 is considered the standard norm for information security management. What does that mean for you? :

Your and your participants data is secure!
The security of your data and that of your participants has the highest priority for aanmelder.nl.
In the past years aanmelder.nl has developed a security organisation that offers protection on 5 levels.

aanmelder.nl is ISO27001:2022 certified by DNV. You can download the certificate and the statement of applicability on this page. 

GDPR Compliance

GDPR-compliant_logo@2x

With privacy-by-design built into our platform, a dedicated Data Protection Officer, and clear processes for data rights, aanmelder.nl is fully compliant with GDPR.

We host all data in the EU and offer processor agreements based on EU Model Clauses for a secure and legally sound foundation.

soc2-2

SOC 2 was designed to provide auditors with guidance for evaluating the operating effectiveness of an organization's security protocols.

By choosing a platform with SOC 2 Type II certification, you’re showing that you work with a software partner who has demonstrably established security practices. This enables you to work confidently—even with clients who have demanding security requirements.

If your organization has an IT department, it’s useful to share (and emphasize) that aanmelder.nl has achieved SOC 2 certification. This can be a valuable point in discussions with IT managers or compliance officers. Learn more about SOC 2 on this page.

InformationSecuritySys_ISOIEC27001_col-1

ISO 27001 is considered the standard norm for information security management. What does that mean for you? :

Your and your participants data is secure!
The security of your data and that of your participants has the highest priority for aanmelder.nl.
In the past years aanmelder.nl has developed a security organisation that offers protection on 5 levels.

aanmelder.nl is ISO27001:2022 certified by DNV. You can download the certificate and the statement of applicability on this page. 

GDPR-compliant_logo@2x

With privacy-by-design built into our platform, a dedicated Data Protection Officer, and clear processes for data rights, aanmelder.nl is fully compliant with GDPR.

We host all data in the EU and offer processor agreements based on EU Model Clauses for a secure and legally sound foundation.

See for yourself how it works with our free trial

Trends, developments and news

New features event management

New feature: "Parent pages"

Learn how to use this new parent-page feature to create a more intuitive and flexible event website.

New features event management

New feature: Cropping speaker images

Using the website-builder now made even easier! Learn how to edit and crop images with this new feature

Guides & Templates

How do you properly announce an event?

Learn how to announce your event with this guide. Capture the opportunity to make your event seen and increase attendance

New features event management

New feature: "Parent pages"

Learn how to use this new parent-page feature to create a more intuitive and flexible event website.

New features event management

New feature: Cropping speaker images

Using the website-builder now made even easier! Learn how to edit and crop images with this new feature