Event Check-in

Welcome your visitors professionally and warmly

It's Showtime! Today is the opening day, and you've left nothing to chance. This is going to be a top-notch event no matter what. And it all starts with the welcome: you know exactly who is coming.

Through Event Check-in, you not only have the participants' information at your fingertips but also know precisely which sessions they will be attending. This gives you an immediate idea of the turnout for the various sessions and provides you with effective marketing data for future events. In a nutshell: everything you need to welcome your guests and build lasting connections.

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A smooth Check-in

The key to a successful event lies in the preparations before the big day. Event Check-in ensures a smooth and hassle-free check-in process, from planning to execution. Design custom nametags or name badges that align with the event's theme, and provide guests with QR codes upon registration. All to ensure a streamlined check-in experience for all attendees.

Easy and efficient

Anticipating a large turnout? Even then, your guests won't have to push or wait at the entrance. Our tablets allow the welcome team to scan the QR code, instantly printing out the badge. No badge is prepared for absent guests, reducing wastage. Participants are checked in promptly. If desired, an engineer from our team will be present throughout the day, ensuring everything runs smoothly. 

Collect valuable data

By now, you've gathered a wealth of valuable information about your guests. This data remains useful post-event. You'll know exactly who attended and who didn't, enabling you to tailor follow-up actions accordingly. You'll also have insights into which sessions participants attended, revealing their interests. Enabling you to refine your strategies and deliver an even better event next time.

A professional first impression on-site

Gepersonaliseerd

Personalized

Personalized and custom made badges

Laatkomers

Late arrivals

Immediate registration and check-in

Veilige tickets

Secure tickets

Secure access using unique QR code

Deelnemerslijsten

Participant list

Real-time insight into participant list

Notificaties

Notifications

Get VIP guest arrival alerts via SMS

Badgeprinting

Badge printing

The badge rolls directly out of the printer

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What our customers say

"Another positive thing is the scan and badge system provided by aanmelder.nl which is truly commendable. The ability to generate on-the-spot badges without the need for pre-printing is a significant advantage. This feature streamlines the check-in process, reducing the logistical hassle associated with traditional badge printing and ensuring a smooth and efficient on-site experience for both organizers and participants."

Verified User in Events Service Enterprise customer (via G2)

"Great support during our event. The platform of aanmelder.nl has been truly indispensable in the planning, preparation, and ultimately the registration of the participants itself. Thanks to aanmelder.nl, the organization of our conference ran smoothly!"

Program Manager Erik (via Google Reviews)

"What I like is that it is so easy to make different groups in your event attendee list, so you can communicate with several groups on different subjects. Really easy to make QR-codes, to scan them and badge each individual at your event."

Manager Partnerships | co-owner Jelle (via G2)

"Having the badges taken care of through aanmelder.nl was a superb experience. If you can include this in your budget, I recommend it to everyone."

Event / Management Assistent Leslie (via Google Reviews)

Discover the ease of leasing our Event Check-In equipment

Do you organize events regularly and want to be always ready for the next one? Then choose our leasing option!

As a leasing customer, you'll enjoy the benefits of having our Event Check-In equipment in-house. In addition, you can also use our Badge Builder, which allows you to create customized badges yourself. Simplify your event organization and contact us today for more information.

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Choose from 3 Unique Personalized Badges

Kleine Badge

Small Badge

  • 85 x 54 mm
  • Compact size
  • High print speed
Grote Badge

Large Badge

  • 106 x 85 mm
  • Single-sided
  • Add workshops and icons
Butterfly badge

Butterfly badge 

  • 96 x 82 mm
  • Borderless printing
  • Double-sided, folded sticker

Prospector app

Exhibitors can scan participants with the prospector app to obtain their contact information. These leads are easy to follow up after the event. Gather valuable content for exhibitors and make it that much easier for participants to network.

Learn more
 

Request a Quote

Whether you have a question or need a customized quotation, our experts are here to assist you every step of the way. Get in touch with our team today and let us help you create a seamless and personalized event experience.

Trends, developments and news

Guides & Templates

How do you properly announce an event?

Learn how to announce your event with this guide. Capture the opportunity to make your event seen and increase attendance

aanmelder.nl May 16, 2025
Guides & Templates

How do you properly announce an event?

Learn how to announce your event with this guide. Capture the opportunity to make your event seen and increase attendance

aanmelder.nl May 16, 2025