Manage speaker submissions easily with Abstract handling

Communication and speaker management made easy

Managing speaker submissions does not have to be difficult anymore. No need to deal with hundreds of unread emails, missed deadlines, scattered documents, and chasing reviewers for feedback. Now you can do all of this automatically with aanmelder.nl's speaker management software.  

Abstract handling is the automation feature, which makes your work with speaker submissions easier. Now you can easily collect, review and manage speaker proposals, as well as determine their contribution value.

Try aanmelder.nl for free Or request a demo

Collect contributions efficiently

Sometimes you don’t know who your speakers will be yet - and that’s okay. You may just ask: “Who wants to contribute?”. Authors then submit their work through a form, whether it’s a short abstract, a full paper or a poster. That's where the Submission form and call for speakers come into play.

The contribution form in aanmelder.nl helps you collect everything you need, clearly and consistently, without back-and-forth emails.

Assign the right viewers automatically

No more inbox chaos — manage speaker proposals with clarity and control.
Not every speaker submission is a winner - some may be brilliant, while others may not match your vision. That’s where reviewers come in. Reviewers look at the contributions, score them, and help decide what’s good enough to make it onto your program.

Thanks to topic matching and smart categorization, each contribution can be reviewed by someone with the right background or specialty.

Communicate with contributors and reviewers

Why not make things easy? No more scattered communication. Email or message the contributors and reviewers directly from our software. For instance to update them on their submission status or to notify reviewers about new assignments.

You can also segment messages based on review status, topic, or contribution type to reach the right group fast and accurately.

Everything in one place

If you’ve got hundreds of submissions coming in, managing it all manually can quickly turn into chaos. Reaching out to reviewers, chasing scores, keeping track of what’s accepted - it adds up. The abstract management add - on brings everything together for you.

You get automated reviewer assignment, speaker management, built-in communication tools, clear overviews, and the ability to filter, download, or update any contribution.
It saves you time and keeps your inbox organized.

Check it out
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Why is abstract handling software so useful?

Wachtlijst

Set submission deadlines

Define start and end dates for abstract submissions.

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Limit number of submissions

Restrict how many abstracts a participant can submit.

Download deelnemerslijst

Download all data

Export abstracts, reviews, and reviewer info in one simple click.

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Structured submission form

Collect abstracts, papers or posters via a custom form.

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Easy Speaker Management

Connect contributions directly to speakers, making it simple to manage who’s presenting what, and keep your program on track.

Online zichtbaarheid

Get a clear review 

Built-in review forms let reviewers grade submissions efficiently and consistently in the software.

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Reviewer grading forms

Let reviewers score submissions in a standardized way.

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Real-time status tracking

Monitor submission and review progress at any time.



Zoek- en filterfuncties

Topic-based filtering

Organize and filter speaker submissions by subject or category.

Social sharing

Smart reviewer matching

Automatically assign reviewers based on topic or expertise.

What do our clients say about us

  • "Another positive thing is the scan and badge system provided by aanmelder.nl which is truly commendable. The ability to generate on-the-spot badges without the need for pre-printing is a significant advantage. This feature streamlines the check-in process, reducing the logistical hassle associated with traditional badge printing and ensuring a smooth and efficient on-site experience for both organizers and participants."

    Enterprise customer (via G2) Events service

  • "Great support during our event. The aanmelder.nl platform was truly indispensable for the planning, preparation, and ultimately the registration of our participants. Thanks to aanmelder.nl, our conference was organized smoothlyl!"

    Erik (via Google reviews) Program manager

  • "What I like is that it is so easy to make different groups in your event attendee list, so you can communicate with several groups on different subjects. Really easy to make QR-codes, to scan them and badge each individual at your event."

    Jelle (via G2) Partnerships manager

  • "The provided functionalities (registration website and event check-in option with badge printing) greatly contribute to obtaining (and maintaining) satisfied customers. Our clients were very impressed with the overall experience."

    User (via G2) Infomation technology services
Spring 2025 G2.com 3 badge column - 781 x 313
G2.com transparant BG - #FF7B51
Google transparant BG - #FF7B51
Eventplanner transparant BG - #FF7B51

Proactive protection for your data

We take security seriously

SOC 2

soc2-2

SOC 2 was designed to provide auditors with guidance for evaluating the operating effectiveness of an organization's security protocols.

By choosing a platform with SOC 2 Type II certification, you’re showing that you work with a software partner who has demonstrably established security practices. This enables you to work confidently—even with clients who have demanding security requirements.

If your organization has an IT department, it’s useful to share (and emphasize) that aanmelder.nl has achieved SOC 2 certification. This can be a valuable point in discussions with IT managers or compliance officers. Learn more about SOC 2 on this page.

ISO 27001

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ISO 27001 is considered the standard norm for information security management. What does that mean for you? :

Your and your participants data is secure!
The security of your data and that of your participants has the highest priority for aanmelder.nl.
In the past years aanmelder.nl has developed a security organisation that offers protection on 5 levels.

aanmelder.nl is ISO27001:2022 certified by DNV. You can download the certificate and the statement of applicability on this page. 

GDPR Compliance

GDPR-compliant_logo@2x

With privacy-by-design built into our platform, a dedicated Data Protection Officer, and clear processes for data rights, aanmelder.nl is fully compliant with GDPR.

We host all data in the EU and offer processor agreements based on EU Model Clauses for a secure and legally sound foundation.

soc2-2

SOC 2 was designed to provide auditors with guidance for evaluating the operating effectiveness of an organization's security protocols.

By choosing a platform with SOC 2 Type II certification, you’re showing that you work with a software partner who has demonstrably established security practices. This enables you to work confidently—even with clients who have demanding security requirements.

If your organization has an IT department, it’s useful to share (and emphasize) that aanmelder.nl has achieved SOC 2 certification. This can be a valuable point in discussions with IT managers or compliance officers. Learn more about SOC 2 on this page.

InformationSecuritySys_ISOIEC27001_col-1

ISO 27001 is considered the standard norm for information security management. What does that mean for you? :

Your and your participants data is secure!
The security of your data and that of your participants has the highest priority for aanmelder.nl.
In the past years aanmelder.nl has developed a security organisation that offers protection on 5 levels.

aanmelder.nl is ISO27001:2022 certified by DNV. You can download the certificate and the statement of applicability on this page. 

Learn more about ISO
GDPR-compliant_logo@2x

With privacy-by-design built into our platform, a dedicated Data Protection Officer, and clear processes for data rights, aanmelder.nl is fully compliant with GDPR.

We host all data in the EU and offer processor agreements based on EU Model Clauses for a secure and legally sound foundation.

Curious about the best solution for your event?
Our experts are happy to answer your questions and help you find the best solutions tailored specifically for your event. Simply fill out the form and an event expert will be in touch to support you with practical advice and recommendations.

Start your trial today and experience it for yourself

Try aanmelder.nl for free

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