Visitor management software for professional events

With aanmelder.nl, you can effortlessly manage digital event registration and visitor management from one central system. From custom registration forms to real-time visitor tracking software—everything you need to welcome attendees professionally and efficiently. Spend less time on manual administration and focus on creating unforgettable events.

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Why choose our visitor management system?

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Drag & drop editor

Build forms in minutes. 0 Technical knowledge required.


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Smart branching & dependencies

Only show  the questions that matter.


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Create segmented audiences (like VIPs)

Tailor your registration, communication and more, to specific attendee groups.


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Set limits per session or workshop


Avoid overbookings.

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Custom branding

Match forms to your brand or your client’s brand with colors, logos, and styling.


80,000+ successful events.

Trusted by thousands of event, IT and marketing professionals.

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Make a professional first impression

With aanmelder.nl’s visitor management software, you can design professional registration forms in just a few clicks that perfectly match your event. Thanks to the intuitive drag-and-drop editor, you can easily add fields, set dependencies (for example, extra questions only for VIPs), and apply limits per session or workshop. You stay in full control of who registers for what while preventing surprises on event day.

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Fast check-in with visitor tracking

Tired of long entrance lines? With our digital guest management software, attendees check in within seconds using QR codes. Even at events with thousands of participants, you maintain full control and visibility through our guest tracking system.


Your team has access to the same real-time visitor tracking software data, so everyone knows exactly who is inside. No more juggling mismatched lists—everything syncs automatically.
Easily register last-minute walk-ins on the spot. With integrated no-show tracking, you’ll know exactly who was expected but didn’t arrive.


Tip: Want to welcome VIPs in style? Set up an automatic SMS greeting upon check-in.

More about Event Check-in Discover our mobile variant

Gain insight into attendance and improve future events

A successful visitor tracking system goes beyond knowing who walked in. With aanmelder.nl, you can show stakeholders exactly how many people attended and use the data to improve future events.

  • Real-time dashboard: See who has arrived and who’s still expected.

  • No-show tracking: Automatically record participants who didn’t show with Event Check-in. Or Check-in Mobile.

  • Session overviews: Using Event Check-in? Track attendance per workshop or breakout.

  • Exportable reports: Share attendance and visitor management reports with clients or stakeholders.
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What other eventprofessionals say about aanmelder.nl

  • "What I like is that it is so easy to make different groups in your event attendee list, so you can communicate with several groups on different subjects. Really easy to make QR-codes, to scan them and badge each individual at your event."

    Jelle Partnerships manager

  • "Another positive thing is the scan and badge system provided by aanmelder.nl which is truly commendable. The ability to generate on-the-spot badges without the need for pre-printing is a significant advantage. This feature streamlines the check-in process, reducing the logistical hassle associated with traditional badge printing and ensuring a smooth and efficient on-site experience for both organizers and participants."

    Enterprise customer Events service

  • "The provided functionalities (registration website and event check-in option with badge printing) greatly contribute to obtaining (and maintaining) satisfied customers. Our clients were very impressed with the overall experience."

    G2 User IT services

Trends, developments and nieuws

Looking for a visitor management software for your next event?

Every successful event starts with a good conversation.

Whether you're just getting started or already deep into planning — our team is here to think along with you. From setup to arrival and everything in between, we’ll help you find the best solution for your  event.

Fill out the form and one of our experts will get in touch – no obligations, just personal advice.

 

Frequently Asked Questions

How fast can I set up a visitor registration form?

Your first registration form can be live in under 10 minutes. The system is intuitive, so no technical knowledge is needed. Our support team is always available for complex events.

Does it work for hybrid events?

 Yes. Our visitor management system supports in-person, virtual, and hybrid events. —Aall in one platform.

Can multiple team members check in attendees?

Absolutely. Assign different access levels for team members—perfect for large organizing teams or multiple stakeholders.

Can the form match my branding?

 Yes. From logos to colors, your visitor registration form will fully match your event’s brand identity.

Is visitor management included by default?

 Yes. Visitor management software is included in our Event Management suite. Advanced integrations and reporting are available as add-ons. Features like no-show tracking and walk-ins are included when you also use Event Check-in or Check-in Mobile