Event Registration
Read time: 10 minutes

How to create your own registration form or sign up sheet

A good registration form or signup sheet is essential for collecting data from potential participants, customers, or members. Whether you're organizing an event, newsletter, course, or something else, such a form helps you efficiently manage participant lists and gather valuable contact information for your marketing strategy. Simplify the registration process and ask the right questions to obtain valuable data. Keep it simple and relevant so people can easily sign up.

In short, a well-designed registration form is your secret weapon to keep everything running smoothly! In this article, we explain how you can create a registration or signup form yourself (free or paid).


What is the Purpose of a Registration or Sign-Up Form?

Before we dive into creating the form, it’s super important to understand why you actually need it. A registration or sign-up form is designed to gather information from people who are interested in what you have to offer. Whether it’s your services, products, or an awesome event, this form helps you collect all the crucial details.

It also helps you manage your participant lists effortlessly. You can keep track of who has signed up and who to expect. And it’s not just useful for now, but also for the future. With those contact details, you can apply savvy marketing techniques and keep them updated on your newsletters, courses, or memberships.

A registration or sign-up form is a magical tool to keep everything running smoothly and to gather valuable information. Now that we know this, we can get started! Let’s go!

What information do you ask for?

A good tip for a signup or registration form is to keep it simple and relevant. It's important to ask for only the necessary information to lower the barrier for potential signups. So, consider asking for just the essential details. The most critical information you really need, such as their name, email address, and maybe a phone number.

Asking too many questions can discourage potential signups from completing the form. And we certainly don't want that. Therefore, keep it simple and to the point. This way, you ensure that everyone is happy to fill out the signup or registration form, and you gather valuable data.
This also helps you manage participant lists easily. You can keep track of who has signed up and who to expect. And it's not just useful for now, but also for later. With these contact details, you can apply smart marketing strategies and keep them updated with all your newsletters, courses, or memberships.

A signup or registration form is a magical tool to keep everything running smoothly and to gather valuable info. Now that we know this, we can get started! Let’s go!

Choosing between a physical or an online registration form

When choosing between a physical or digital form, there are a few things to consider. Physical forms are handy if you have an event where not everyone has easy access to the internet. Having a paper version available allows people to fill in their information on the spot.

But here's the catch: physical forms require more time and effort to process the data. Someone has to manually enter all the details into the system, which can be time-consuming and error-prone.
On the other hand, if you opt for a digital form, you’re generally more efficient. The beauty of this is that all data is automatically stored. No more hassle with retyping information! Additionally, digital forms can easily be integrated with other tools or systems you use. This makes the process much smoother and less prone to human error.

And let's not forget about the environment! Using digital forms is also more sustainable since you’re not wasting paper. This helps save trees and reduces the environmental impact from waste and the energy used in the production and transport of paper.

So, it’s up to you to decide which option best fits your situation. If you want everything to run smoothly and efficiently, digital is probably the way to go. But if you're dealing with a group of people who are not so tech-savvy or don't have internet access, a physical form can still be useful.

What should an online form include?

Okay, so what should an online form actually include? An effective online form must meet some essential criteria.

First, it should be user-friendly, allowing users to navigate easily and enter their information without hassle. Second, clear instructions should be provided so people know exactly what is expected of them when filling out the form. Nothing is more frustrating than vague directions! Third, an attractive design is important. Looks matter, right? A well-designed form with an appealing layout and clear visual elements can greatly enhance the user experience.

Don't forget that many people use different devices nowadays, so the form must adapt to different screen sizes. This is called “responsive design,” ensuring the form looks and works just as well on a smartphone as on a desktop computer.

But let's not overlook security. The online form must ensure the safe storage of data, protecting users' personal information from unauthorized access.
And last but not least, if you’re organizing business events, complying with relevant privacy regulations can be a significant consideration.

Data protection is a serious matter these days, so the form should comply with applicable laws and regulations to safeguard users' privacy.
In summary, a good online form is user-friendly, comes with clear instructions, has an attractive design, and works seamlessly across different devices. It ensures the secure storage of data and adheres to privacy regulations. If you get all of that right, you’re well on your way to having a successful online form!

How to create an online registration form yourself for free (or paid)

There are various ways to create online forms for free. Below, we discuss some options and explain how you can approach them:

Creating Forms with Google Forms

Google Forms is a free and incredibly easy-to-use tool that lets you create your own custom forms and collect responses. You can use a variety of question types, such as multiple choice, text fields, dropdowns, and much more. The best part is that you can customize the design to match your taste and style.

The beauty of Google Forms is that all the data you collect is automatically saved in a convenient Google Spreadsheet. This makes it really easy to view, analyze, and share the responses with others. So, if you want to create a survey, need a registration form, or just want to gather feedback, Google Forms is the perfect tool. It saves you a lot of time and hassle, and it's completely free!


Advantages and disadvantages of using Google Forms

  Usability Privacy Free Design Options
Google Forms 😀 😐 😀 😞
Microsoft Forms 😀 😐 😐 😐
Canva 😀 😐 😐 😀
aanmelder.nl 😀 😀 😞 😀



Creating Forms in Microsoft Forms or with Microsoft Word

If you use Microsoft 365, Microsoft Forms is a convenient choice for easily creating forms and viewing submissions. It's a user-friendly option specifically designed for form creation.
Alternatively, you can also create a custom form in Microsoft Word, but the process is more suitable for data collection. While it is possible to create a form in Word, it lacks the specific functionalities that Microsoft Forms offers.

In summary, if you want a quick and efficient way to manage forms and submissions, Microsoft Forms is the recommended option. However, if you are familiar with Microsoft Word and prefer a more hands-on approach, you can also create a custom form there. Keep in mind that managing submissions may require some manual work.


Advantages and disadvantages of using Microsoft Word

  Usability Privacy Free Design Options
Google Forms 😀 😐 😀 😞
Microsoft Forms 😀 😐 😐 😐
Canva 😀 😐 😐 😀
aanmelder.nl 😀 😀 😞 😀

Creating Forms with Canva (for Physical Forms)

If you prefer to create a physical form, Canva is a fantastic option. While Canva is best known for designing images, it also offers templates for various types of forms, making it super convenient to customize the form to your liking.

With Canva, you can easily design and tailor the form to meet your specific needs. Once you've created the form, you can print it out and have participants fill it in. This allows you to create a professional-looking form that perfectly aligns with your goals.

However, one drawback of using Canva is that you may need to set up your own system for collecting and processing the filled-out physical forms. This can take extra time and effort, especially if you're expecting many submissions. Additionally, manually entering data from physical forms into a digital system can be time-consuming and increase the risk of errors.

Nevertheless, if you're looking for a creative and flexible way to make physical forms, Canva is still an excellent choice. It provides you with all the tools you need to create an attractive physical form that perfectly aligns with your goals. Enjoy the design process and let your creativity flow!

Advantages and disadvantages of using Canva

  Usability Privacy Free Design Options
Google Forms 😀 😐 😀 😞
Microsoft Forms 😀 😐 😐 😐
Canva 😀 😐 😐 😀
aanmelder.nl 😀 😀 😞 😀


Creating Forms with aanmelder.nl

aanmelder.nl is a fantastic choice for creating online registration forms. Our user-friendly registration form builder makes it easy to create forms, even if technology isn't your strong suit. With aanmelder.nl, you can effortlessly create beautiful event registration forms and take advantage of advanced features you won't find with free alternatives.

Want to encourage your participants to register early? No problem! With aanmelder.nl, you can easily set up promotions, discounts, and dependencies, such as early bird discounts and other exclusive offers that make your event extra appealing. This functionality allows you to make your registration process dynamic and attractive to different target groups.

And why stop at the basic registration process? With our advanced features, you can create participant groups based on various criteria, such as workshop choices or dietary preferences. Send personalized and segmented emails to specific participant groups, ensuring you provide the right information to the right people. Whether they are vegetarians, interested in specific workshops, or have other preferences, aanmelder.nl enables you to deliver tailored communication.

Of course, privacy remains our top priority. Our platform offers convenient features, such as automatic confirmation emails, integrations with other tools, and detailed statistics to ensure your event runs smoothly and your participants have a great experience.

While aanmelder.nl offers powerful features, it’s good to know that we are not free. However, we understand that you might want to experience our capabilities before deciding. That's why we offer a 14-day trial of our Event Management tool, allowing you to discover if it perfectly fits your needs without any initial investment.

Advantages and disadvantages of using aanmelder.nl

  Usability Privacy Free Design Options
Google Forms 😀 😐 😀 😞
Microsoft Forms 😀 😐 😐 😐
Canva 😀 😐 😐 😀
aanmelder.nl 😀 😀 😞 😀

Hi there Event Manager… You got a moment?

Are you planning an event soon? With Event Management, you can automate and streamline various tasks, allowing you to focus on the event itself. Automate and personalize mailings, create an event website, register participants, sell tickets, manage financial administration, and much more. Sign up for a free 14-day trial and discover how it works. 

Discover Event Management
Rated 4.3/5 on G2.com
Read aanmelder.nl reviews on G2