Event budget planning tool 

An event budget planner is a handy online tool or overview that helps you structure and monitor your event’s finances. It allows you to map out all your expected expenses—such as venue hire, speakers, AV, and catering—and balance them against your income from ticket sales and sponsorships. This gives you instant insight into the financial feasibility of your event, lets you easily calculate your profit margin or break-even point, and ensures you don't overlook any unexpected costs.

You can use the budget planner for virtually any type of event, large or small. Whether you’re organizing a business conference, a small-scale workshop, a multi-day event, or a networking mixer, the tool is designed for flexibility. You have full control over which line items and revenue sources to include, ensuring the overview perfectly aligns with your specific event.

In short: all of them. You can add everything from venue hire and catering to speakers, marketing, logistics, staff, and more. The tool lets you build your budget line by line, ensuring no expense goes unnoticed.

The tool doesn’t support calculating multiple tiers or phases at the same time. However, you can determine prices for different categories (like early bird, regular, or VIP) by adjusting the profit margins or by running the numbers manually. This allows you to still calculate different price points for your tiered ticket strategy.

Looking for event software that handles tiered pricing automatically? You can try aanmelder.nl for free for 30 days!

The free online event budget planner features a built-in VAT calculator. In the dropdown menu, you can select the country where you are hosting the event. Based on your selection, the VAT percentages in the 'VAT Rate' dropdown will adjust automatically.

Of course, you can also enter this percentage manually. Simply enter your price and the VAT percentage, and the tool instantly calculates the amounts both excluding and including VAT.

Want to make things even easier? With aanmelder.nl, manual calculations are a thing of the past.

Our software automatically generates and sends invoices with the correct VAT specifications after payment, even for international events or VAT reverse charges.

Discover how simple managing your registrations and invoicing can be!

Yes, you can export your complete budget overview at any time, free of charge, as a PDF or CSV file.

Is the aanmelder.nl event budget calculator free to use?

Yes, the event budget calculator is completely free. Plus, you don't even need to create an account to see your results!