Conference registration software for event managers

Congres registration step 1: call for abstracts

Every event manager strives for as much grip and control as possible. At the same time, you only have two hands and need to be able to rely on the input of others. aanmelder.nl's conference software brings people together to collaborate on your conference. And it enables you as an organizer to keep a close eye on progress. Many hands make light work, especially when you want to keep a firm grip on things. And if you ever get stuck? We have an easily accessible customer support team that can help you with any issue, in both Dutch and English.

Conference registration step 2: creating the registration form

The registration form is the beating heart of every conference registration. It's the place to find out who wants to attend your conference. Our smart registration form is built entirely for this, with fields that appear based on previous answers. In addition, our registration form features Tiered Ticketing. This allows you to show a student a different rate than a member. And a speaker? Obviously, they don't have to buy a ticket, but they might want to be able to give someone a VIP ticket.

Conference registration step 3: program and workshops

Do you have multiple program components? Expecting a big crowd, but working with limited room capacity? A smart registration form monitors capacity per room and ensures no session gets overbooked. aanmelder.nl lets you configure this in advance, so you never run into any surprises. Plus, you can easily upload your speaker lineup to your website using an Excel sheet. That is especially handy when you are running dozens of concurrent breakout sessions alongside your keynote speakers. And if you are hosting a large-scale event covering diverse themes with multiple speakers? You can make things effortless for your attendees by setting up a program with various tracks. This creates a clear roadmap that guides attendees interested in a specific theme seamlessly through your schedule. Or they will know exactly which sessions are in which room.  

Conference registration step 4: keeping attendees informed

By segmenting your attendee groups, you can automatically send confirmations, reminders, and practical info directly to the right people. Last-minute room change? Just email the attendees registered for that specific session. And with aanmelder.nl, you can do all of this in multiple languages.

Conference registration step 5: smooth check-in

Once attendees sign up for your conference through the registration form, they receive an email confirmation with a QR code. Upon arrival, you simply scan their QR code and print their badge on the spot. It is better for the environment, since no pre-printed badges are left sitting on a table. The badges are fully tailored to your branding and feature each attendee's personalized agenda.

Conference registration step 6: during the conference

Check in attendees at every session, room, or workshop using a smartphone or tablet. That way, you can track seat availability for any given session in real time.

Conference registration step 7: after the conference

Your dashboard shows exactly how many registered attendees actually showed up, along with your final ticket revenue. You can also see session by session which rooms packed out and which ones stayed half empty. Use these numbers to shape next year's program, or to show a sponsor or speaker exactly how many people attended their workshop.

• SURFconext: Staff members can log in using their existing university or college credentials, so there is no need for new passwords. Anyone who leaves the educational institution automatically loses access to aanmelder.nl.

• SOC 2 Type II report and ISO 27001:2022 certification: These credentials prove our information security is demonstrably sound, as independent auditors have verified that our security controls work in practice.

• EU servers: All attendee data is stored exclusively on servers located within the EU.

• Sub-organizations and teams: Every faculty or department can work within its own dedicated environment.

• Roles and permissions: You decide exactly who can view, edit, or manage specific information.

• Integrations: Connect seamlessly with CRMs and other systems via API, so an open house registration automatically syncs with your recruitment platform.

• E-invoicing via the Peppol network: Send and process electronic invoices using the European standard for safe, fast exchange of electronic orders and billing.