Event software for universities and higher education
How higher education institutions organize events smartly and keep them running smoothly
Today, the Faculty of Architecture opens registration for a new conference. Tomorrow, a professor in the Faculty of Civil Engineering expects the first abstracts for next month’s symposium. And this Saturday, 3,000 high school students and their parents will swarm the campus for the annual open house. Every year, universities and higher education organize hundreds of events like these. It all overlaps and competes for attention. And they’re often organized by staff who aren’t working on this full-time. Yet everything runs like clockwork. That’s because they handle registration, invitations, abstracts, and check-in with aanmelder.nl — no training required — while the institution keeps a full overview throughout.
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Education events, organized smartly
Event software that lets you automate every part of your event with ease
Get started right away
Got an event with a tight deadline? We’ve got you covered. From professors to IT specialists: with aanmelder.nl, anyone can jump right in. Our intuitive tools let you put together an event page in no time, and your first save-the-date invite lands in every attendee’s inbox in a flash. And since you don’t pay per user, hundreds of colleagues can get an account — without the bill going up.
Stay organized
As an event manager, you want access to the right, most up-to-date information, anytime and anywhere. The aanmelder.nl dashboard gives you exactly that overview. And because every faculty or department works from its own environment, you organize your events with only the information that matters to you.
Analytics and insights
The best events start with the right insights. Which guests received an invitation from you? And who actually showed up? Our event software tracks it all, presented in clear overviews. That gives you real-time insight into how your current event is performing, and helps you build a solid foundation for the next one.
The right tools for every event
Symposium, open house, orientation week: every event calls for a different approach. But with our event software, you have a Swiss Army knife on hand for all of them.
Open houses
An open house is your chance to show prospective students your institution at its best. And how you guide them through the day shapes that experience. With aanmelder.nl, you can:
Set a maximum number of attendees per trial lecture
Use questions in the registration form to guide high schoolers and parents along their own personalized route
Send reminders to minimize no-shows
Conferences
Organizing a conference or symposium is a complex undertaking. But with the handy features of our event software, you automate many of these tasks and gain oversight exactly where you need it most.
Collect abstracts and automatically assign the right reviewers
Segment attendees into specific groups to send them separate emails
Sell different ticket types and send automatic invoices
Graduation ceremonies
Inaugural lectures, PhD defenses, and graduation ceremonies are the crowning moment of years of work. Organizing them deserves just as solid an approach. With these automations, that’s a piece of cake:
Closed, invitation-only registration
A separate guest list for each graduate
Check-in at the entrance of the hall, auditorium, or whichever beautiful venue you’ve booked for the occasion
Smart features for events at universities or higher education
With aanmelder.nl, you can get started right away, work in a clear and organized way, and create insights that make your entire organization smarter.
Get started on your own
Create smart registration forms and build in conditional logic to keep your form as short and effective as possible. Send them to different audiences in different languages.
Build your own multilingual event website with all the key information about your event: the program, directions, and of course the registration form — all without help from your web team.
Segment your audiences and keep them informed in multiple languages through invitations, confirmations, and reminders.
Abstract handling: submit and review abstracts in a dedicated environment for authors and reviewers.
Different ticket types with tiered ticketing and invoicing: free tickets for the open house, paid tickets with automatic invoices for the conference.
Copy from previous events: handy for recurring events like open houses and graduation ceremonies.
Central control, room for every faculty
Sub-organizations and teams: every faculty or department can work from its own environment.
Roles and permissions: you decide who can see and/or edit what.
Volume discounts: the more registrations your organization receives, the more discount you get. So the more faculties that work with aanmelder.nl, the lower the cost per registration.
Log in via SURFconext: staff can log in using their university or college credentials.
Multiple dashboards: think institution-wide insights with overarching figures for the board, as well as dashboards with faculty-level detail.
Integrations: connect with your CRM and other systems through our API, so that, for example, an open house registration also ends up in your recruitment system.
E-invoicing via the Peppol network: send and process digital invoices using the European standard for secure, fast exchange of electronic orders and invoices.
Relevant insights
Check-in: scan entry tickets at the entrance or per room using the mobile app or a tablet, with or without a badge.
Badges: printed on the spot when attendees arrive, so you never end up with a stack of unused badges.
Statistics: registrations vs. actual attendance, plus insight into the popularity of specific sessions, speakers, and/or workshops.
Prospector app: let exhibitors at their booths scan visitor badges to quickly and securely capture their contact details.
Curious how aanmelder.nl works?
And want to find out if our features can help make your event a success? With our free trial, you can use our event management software for one month, completely free. No credit card required. Get started right away. Or request a demo.
*Start your free trial right away. No credit card required.
Review
As a large university in one of the most prominent conference cities in Europe, we receive thousands of participants every year. Aanmelder.nl has helped us tremendously to streamline the process of participant registration. The interface is incredibly user-friendly; new employees pick it up easily. In addition, the printers that can be used to make badges on site are a tremendous solution: never make badges in advance again, being able to adjust them where necessary.
Event software that makes IT managers happy
A new system at a university or higher education? It doesn’t go live until the IT department signs off on it. Nobody knows that better than we do. That’s why we’ve built our software with exactly that in mind. Below you’ll find our key IT features. Want the full picture? Check out our page on event software for IT teams.
SURFconext
Staff can log in using their university or college credentials, so no new passwords are needed. And anyone who leaves the institution automatically loses access to aanmelder.nl.
SOC 2 Type II report and ISO 27001:2022 certification
These credentials prove our information security is demonstrably in order, confirmed by independent auditors who verified that our security measures hold up in practice.
EU servers
The data for all your attendees is stored exclusively on servers located in the EU.
Suborganizations and teams
Every faculty or department can work from its own environment.
Integrations
You decide who can see and/or edit what. Integrations: connect with your CRM and other systems through our API, so that, for example, an open house registration also ends up in your recruitment system.
E-invoicing via Peppol network
Send and process digital invoices using the European standard for secure, fast exchange of electronic orders and invoices.
Cybersecurity
With the arrival of new cybersecurity legislation, research and educational institutions need to look even more critically at their vendors. Our blog on NIS2 explains what that means when choosing event software.
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What do other event professionals say about aanmelder.nl?
With aanmelder.nl, we can collect exactly the data we need from both employers and job seekers. This helps us track who attended the event, which job openings were most popular, and whether job seekers ultimately found employment. It makes the entire experience much more efficient for both us and the participants.
“Event Management has a user-friendly interface. It is clear, for example, in terms of steps to take. For instance, we create an event by cloning an old one and adjusting it. That works great. You don’t have to make many adjustments. If you look at the software, it is easy and all the steps are clearly laid out. Even for those less familiar with the software. Creating messages and creative design: you can do a lot with it.
"With aanmelder.nl, we could easily manage activities and fully inform participants through personalized badges."
Curious about the best solution for your event?
Every successful event starts with a good conversation
Our experts are happy to answer your questions and help you find the right solution tailored specifically to your event. Fill out the form, and an event specialist will get in touch to support you with practical advice and recommendations.
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